Section 7

Banking and reconciliation

Bank accounts · Bank transactions · Matching a bank line · Reconciliation

7. Banking and reconciliation

7.1 Bank accounts

A bank account represents a real-world account and links it to an asset account in the chart of accounts. Customer receipts and supplier payments are banked against it.

  1. Open Accounting → Bank accounts.
  2. Select Add bank account.
  3. Enter the name, the account number and choose the ledger account.
  4. Keep the account active while it is in use; inactive accounts remain on historical transactions.
Figure 7.1 — Bank accounts.
Figure 7.1 — Bank accounts.
Figure 7.2 — Adding a bank account and linking it to a ledger account.
Figure 7.2 — Adding a bank account and linking it to a ledger account.

7.2 Bank transactions

Accounting → Bank transactions holds the statement or feed lines for every bank account.

  • Receive line records a single deposit or withdrawal by hand.
  • Import statement reads a CSV bank statement, validates every row and shows what will be created before anything is written.
  • Auto-match matches the lines the engine is confident about, using amount, date, reference and contact.
  • Match opens the matching screen for one line.
  • Unmatch releases a matched line.
  • Ignore marks a line as needing no accounting; Delete removes a line (permission required).
Figure 7.3 — The bank transaction register. Imported lines are marked "Import"; matched lines show what they settle.
Figure 7.3 — The bank transaction register. Imported lines are marked "Import"; matched lines show what they settle.
Figure 7.4 — Receiving a bank line by hand.
Figure 7.4 — Receiving a bank line by hand.
Figure 7.5 — Importing a bank statement.
Figure 7.5 — Importing a bank statement.

7.3 Matching a bank line

The match screen scores the possible transactions and offers several ways to clear the line:

  1. Match a suggested invoice, bill, customer receipt, supplier payment or journal entry.
  2. Match part of the line, or several at once — add several allocation rows for a grouped deposit, or an amount smaller than the line for a partial payment. Anything unmatched stays open.
  3. Create a journal entry with one contra account for a fee, interest or other unexplained movement.
  4. Transfer the money to another of your bank accounts.
  5. Post what the line is — interest, owner contribution or another category posted to the account you choose.
  6. Ignore this line when no accounting entry is needed.
Figure 7.6 — Matching a bank line: suggestions, split matching, journal entry, transfer and posting by category.
Figure 7.6 — Matching a bank line: suggestions, split matching, journal entry, transfer and posting by category.

7.4 Reconciliation

Reconciliation proves the bank statement against the ledger and locks the cleared lines.

  1. Open Accounting → Reconciliation and select New reconciliation.
  2. Choose the bank account, the statement date, the opening balance and the closing balance, and add optional notes.
  3. Select Start reconciliation.
  4. On the reconcile screen, add the statement items that clear the account and remove any that do not belong.
  5. Select Complete when the reconciliation balances. The session is locked and its lines move to Reconciled.
  6. Open Report from the register to see a completed reconciliation.
Figure 7.7 — Reconciliation sessions.
Figure 7.7 — Reconciliation sessions.
Figure 7.8 — Starting a reconciliation.
Figure 7.8 — Starting a reconciliation.
Figure 7.9 — Reconciling a bank account against the statement.
Figure 7.9 — Reconciling a bank account against the statement.

This section was last rebuilt 3 November 2026. Was something wrong, out of date or missing here? E-mail [email protected] with the section number and we will fix it.

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