| Accrual basis |
Revenue and expenses are recognised when the document is issued, not when cash moves. |
| Aged receivables / payables |
Open balances split into current, 1–30, 31–60, 61–90 and 90+ day buckets. |
| Audit log |
The internal record of who did what, when, to which record, and from which IP address. |
| Cash basis |
Revenue and expenses are recognised when the payment is recorded. |
| Chart of accounts |
The numbered list of ledger accounts (assets, liabilities, equity, income, expenses). |
| Control account |
A ledger account that summarises a module: Accounts Receivable, Accounts Payable, GST, Bank. |
| Credit note |
A document that credits a customer and reverses part or all of an invoice. |
| Draft |
A document that has not reached the ledger and may still be edited or deleted. |
| Feature code |
A plan entitlement such as invoices, banking or advanced-reports. |
| Financial period |
A date range that can be open or closed; closed periods reject postings. |
| GST101 |
Inland Revenue's Goods and Services Tax return form; boxes 5–15 are used here. |
| Journal entry |
A balanced set of debit and credit lines written to the ledger. |
| Ledger |
The complete record of posted journal entries and lines. |
| Opening balance |
The one journal entry an organisation's books open with: the balances the ledger starts from, posted by hand or by the migration wizard. |
| Organisation (tenant) |
One set of books. All business records belong to exactly one organisation. |
| Plan |
A subscription tier (Free, Standard, Professional) with a price, user limit and features. |
| Posting |
Issuing a draft document to the ledger. The document becomes read-only. |
| Public token |
The unguessable identifier in an online invoice link; the link needs no account. |
| Reconciliation |
Matching bank statement lines to the ledger and locking the cleared items. |
| Reversal |
The mirror entry that corrects a posted journal: the same lines, debit for credit, linked to the entry it corrects. The original is left untouched. |
| Role |
A named set of permissions inside one organisation (Owner, Administrator, etc.). |
| Trial balance |
The closing debit and credit balance of every account that moved. |
